![]() Otherwise, you risk losing data when the user’s device is lost or the hard drive crashes.Īnother problem with PST files is that they can only be accessed from the computer where the PST file is located. The problem with PST files is that you will need to be sure that they are backed up. You can also archive your mail to local PST files. This means that it doesn’t reduce the mailbox size and that email items in the archive are still displayed in the search result. The difference between this folder and the Online Archive is that the Archive folder is part of the primary mailbox of the user. Users can move emails to their archive folder to clean up their inbox or use the Archive button for this. Online Archive vs Archive folderĮvery Outlook mailbox comes with an Archive folder. And it also helps with cleaning up the mailbox, because by default Outlook only searches in the primary mailbox. This will also help with reducing the loading time of Outlook. Data isn’t stored on the user’s computer – saving disk spaceīy archiving email to the In-place archive you can thus free up disk space on the user’s computer.It’s only accessible with an internet connection.This gives the Exchange Online Archive a couple of important characteristics: It’s also refered as In-Place Archive or Exchange Online Archive.Īs the name implies, it’s an online archive mailbox. Note The Outlook Online Archive is named differently throughout the documentation. ![]() And how it’s different from the normal archive. What is Outlook Online Archiveīefore we are going to take a look at the requirements and how to use the Online Archive, let’s first take a look at what Outlook Online Archive is exactly. In this article, we are going to take a look at how to enable archive mailboxes, what the requirements are, and how to use them. Add or Change Exchange Archiving Policies.Using PowerShell to enable Online Archive. ![]()
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